6 Best Recurring Billing Software in 2025: Reviews, Features

Choosing the right recurring billing software isn’t just an operational decision—it’s a strategic move that enhances customer lifetime value and ensures predictable revenue streams. 

For finance teams, automating repetitive tasks like invoicing, payment processing, subscription management, dunning, and financial reporting is critical. Manual workflows drain resources and introduce risks that disrupt cash flow and hinder scalability.

This blog explores how the right recurring billing software can help you scale confidently, adapt to complex pricing models, and deliver seamless customer experiences. Let’s discover the best options tailored to your business size and growth stage.

What are the key functions of recurring billing software?

A recurring billing software optimizes the management of subscriptions, invoices, and payments. Here are its core functions:

• SaaS subscription management
• Invoice generation
• Payment reminder & collection
• Receipt generation
• Invoice reconciliation
• Financial reporting

Want to dive deeper into optimizing your recurring billing process? Head to our detailed guide on recurring billing.

How do you choose the right recurring billing software?

Selecting the right recurring billing software can feel overwhelming. Still, by focusing on a few key features, you can find a solution that fits your business needs. Here’s what to look for:

1. Customization options

Look for a tool that allows you to 

• tailor billing cycles (monthly, quarterly, annual, or custom)
• modify invoice design
• customize notifications for upgrades, downgrades, or cancellations
• handles multiple currencies, tax regulations, and regional invoicing standards
• supports various payment methods, such as credit cards, forex cards, digital wallets, and wire and bank transfers
• manages multi-business entities, consolidating billing, invoicing, and reporting across different subsidiaries or divisions
  
  

2. Support for flexible pricing models

Businesses need software that can handle diverse billing structures, from ramp deals and credits to overages and minimum commitments. The right tool should support flexible billing models (traditional subscription plans, usage-based billing, or custom pricing units) to cater to different customer needs and stay competitive.

3. Integration with your tech stack

Your billing software should work seamlessly with your existing tools, such as CRM, ERP, and accounting systems. This eliminates manual data entry and gives you visibility into customer balances, entitlements, and transaction histories.

4. Transparent invoicing

By delivering invoices that itemize charges clearly—subscription fees, usage-based charges, or one-time costs—including usage data for consumption-based billing and highlighting savings from discounts or commitments, you minimize the risk of payment disputes and delays.

5. Self-service customer portal

A self-service portal that allows customers to 

• view and update payment details, 
• access billing history, 
• manage subscription settings (upgrades, downgrades, or cancellations), and 
• download invoices and statements 

will enable your customers to enjoy greater autonomy. At the same time, your finance team can focus on higher-value tasks.

6. Detailed reporting

Your B2B SaaS billing software should provide detailed reports on key metrics like churn rate and Monthly Recurring Revenue (MRR). These insights help you track business performance, identify trends, and optimize your subscription offerings.

7. Security and compliance

Your software must comply with industry standards like PCI-DSS, GDPR, and SOC 2. Robust encryption, secure data storage, and regular audits are critical to protect your business and build customer trust.

6 best recurring billing software in 2025

We evaluated top tools using the above factors and curated a list to help you make the right choice. 

1. Zenskar

Zenskar’s no-code recurring billing infrastructure automates billing and invoicing workflows, usage monitoring, dunning, payment collection, and SaaS reporting with zero engineering effort for B2B SaaS companies, PLG and SLG. It supports every imaginable subscription, usage-based, and hybrid pricing model, including tiered, volume, milestone, dynamic pricing, custom sales contract, and more.

Pros

• Flexible pricing configuration engine
• Customizable email templates for automated follow-ups on invoices and payment reminders
• Invoices with custom payment links
• Intuitive, drag-and-drop contract builder
• Easy-to-use, self-serve billing portal for customers
• Modifies existing subscriptions without canceling old ones or creating new ones
• Monitors payments across multiple payment gateways with ease
• Decouples metering from pricing, allowing you to iterate on pricing without altering your metering setup, adjust your metering without impacting existing contracts, and configure vast flexibility with usage-based pricing
• Multi-currency and multi-entity support ensures businesses can manage global operations efficiently
• Integrates with your existing tech stack, CRM, and other payment processing platforms like Stripe and Ayden
• Consolidates granular SaaS metrics from 200+ out-of-the-box sources to unlock deeper customer insights
• High-touch, personalized, and prompt support on Slack, Zoom, and email

Cons

• Though Zenskar does not have an in-built CPQ model yet, the solution allows you to integrate with well-known CQP tools. A CPQ model is on our future roadmap (stay tuned for updates). 

Free trial & pricing

Unlike competitors who charge a percentage of revenue, Zenskar’s pricing is not directly linked to your revenue. The exact quote depends on the complexity and scale of your revenue automation needs, so you only pay for what you need. 

While a free sandbox is available, the commitment-free pilot program is unmatched. The team will configure sample contracts, data flows, and invoices so you can see the platform live in action.

2. Maxio

Maxio is best-suited for PLG SaaS companies with simple usage-based pricing models like tiered, stair-step, events-based, and metered billing. However, it requires engineering bandwidth to work with complex pricing. It supports complex UBP scenarios like wallet-based transaction options and hybrid billing only, limiting its scalability for sales-led SaaS companies.

Pros

• Supports event-based billing and self-service customer portal
• Allows the creation of unique subscriptions from scratch without affecting the base prices set on catalog items
• Automates billing activities, including metering for usage-based billing models
• Creates invoices automatically on subscription signups and renewals, prorated upgrades, and ad hoc charges

Cons

• Technical support is required to ingest more than 200k events/day, which can be a deal-breaker for companies having large transaction volumes
• Collection features are limited to payment failure retries, and collections and dunning must be managed manually
• Invoice emails require separate creation for each payment method, and payment reminders cannot be sent before the due date
• Limitations in addressing tax errors
• Integrations are prone to glitches and inconsistencies
• Reporting and analytics capabilities are limited, with metrics such as ARR and MRR being challenging to fetch
• Enterprise clients receive more personalized service via a dedicated account manager, leaving small and medium businesses with limited direct assistance 

Free trial & pricing

Maxio's pricing model starts at $599/month for SaaS subscription billing with up to $100k monthly billing, after which overage fees apply. Add-ons like Account Receivables, Payments, and Metering are extra, significantly increasing costs and making it an expensive choice for many businesses. While it offers a sandbox for testing, it is only suitable for developers.

3. Chargebee

Chargebee is ideal for automating the subscription billing workflow for eCommerce and B2C/B2B SaaS companies. While it can handle one-time, flat/seat-based, and recurring billing cycles, it has limitations in managing usage-based pricing scenarios, like milestone-based contracts. 

‍Pros

• Payments can be accepted in 100+ local currencies 
• Secure zero-code checkout
• Entitlements and trial management platform
• Automates basic dunning and revenue recognition
• Comprehensive subscription analytics
• Accepts recurring payments online and offline
• Automates the quote-to-cash process
• Integrates with popular third-party apps
• Accepts recurring payments online as well as offline
• Manages taxes automatically across subscriptions

Cons

• Transitioning between product families can cause data loss and invoicing issues, reducing flexibility in managing different access levels
• Invoicing features are rigid, with limited options for template customization and restrictions on editing line items or consolidating invoices
• CRM integration could be more efficient, often requiring manual work to sync data
• Reporting capabilities need improvement when handling custom business models 
• Live chat and callback options are exclusive to paid plans

Free trial & pricing

Chargebee's pricing can become expensive as your business scales. It starts at $599/month for up to $100k in monthly billing and then adds a 0.75% fee. While a free plan is available for startups with early traction, the cost can escalate due to add-ons. Furthermore, self-driven sandboxes are only available on the Performance and Enterprise plans.

4. Zuora

Zuora is API-first recurring billing software ideal for enterprise-grade PLG and SLG companies with a high transaction volume. It supports various subscription, usage-based, and hybrid pricing models but is limited by its legacy subscription-first structure.

Pros

• Low-code/no-code pricing designer 
• Real-time rating engine
• 40+ pre-built payment gateway connectors and 20+ payment methods
• Multi-currency and payment support
• Manages e-invoicing regulation requirements
• Provides visibility into billed and unbilled usage
• Adjusts billing mid-cycle without downstream disruptions

Cons

• Zuora's UI is clunky, with a steep learning curve
• The invoicing system can be confusing, as users cannot easily view specific line items, potentially leading to disputes over billing amounts
• The dunning process requires extra setup
• Due to its complex setup, Integrating Zuora with accounting systems and CRMs often requires custom development work
• Reporting capabilities need improvement when handling large datasets
• While support is available, it may not always be timely

Free trial & pricing

Zuora provides a 30-day free trial, but its robust functionalities come with a premium price tag. Hidden fees further complicate budgeting as businesses scale.

5. Stripe Billing

Stripe Billing is suitable for B2C and eCommerce businesses with straightforward subscription models.

Pros

• Offers simple invoicing 
• Supports multi-currency and basic dunning features

Cons

• Setting up usage-based pricing or custom terms—like prepaid subscriptions with postpaid overages or matrix and tiered pricing—can be challenging
• Each custom pricing model typically requires separate product configurations, and since multiple products on a single invoice must use the same currency and billing interval (with a 20-product limit), billing quickly complicates
• Lacks the ability to customize invoice templates
• Stripe is reliable for processing payments, but its compatibility with payment methods outside its ecosystem is reportedly inefficient
• Doesn't offer a native CRM integration
• Doesn't support detailed reporting on SaaS metrics
• Provides support via email, but it is slow

Free trial & pricing

Stripe’s 0.7% fee on billing volume makes it costly as you scale. Additionally, invoicing and tax support are offered as paid add-ons. The self-driven sandbox requires technical expertise, making Stripe a developer-friendly billing platform.

6. Recurly

Recurly is a subscription-first platform suitable for B2C/B2B SaaS companies. It lacks support for complex usage-based and tiered pricing models.

Pros

• Supports multi-entity and multi-payment options
• Manages multiple subscriptions per account
• Manages and monitors all subscription data on one central platform
• Smooth integrations with CRMs and ERPs
• Ready-to-use customizable email templates for signup, billing, and renewals
• Customizes invoice communications to suit business needs
• Advanced subscription analytics with charts, tables, and graphs

Cons

• The admin interface is limited and lacks user auditing ability
• Difficult to integrate with specific third-party tools
• Does not support advanced SaaS reporting 

Free trial & pricing

Recurly encourages potential customers to contact their sales team for customized quotes based on business needs. It also provides a sandbox environment for testing limited features and integrations.

Get your recurring revenue to soar with Zenskar

While existing tools require a fundamentally different architecture to solve today’s subscription billing problems, we built Zenskar, weighing every aspect of billing, pricing, contract building, and accounting. 

‍Zenskar can simplify even the most intricate billing logic and streamline data flow across systems. Designed as a low/no-code solution, it empowers B2B companies to manage subscription billing models, unlock new revenue opportunities, and secure more deals.

As a result, globally leading SaaS companies turn to Zenskar to build a successful recurring billing engine. Take an interactive product tour to see us in action. Or, book a custom demo to learn how we can help streamline your recurring billing.

FAQs

1. What is the best recurring billing system?

Zenskar is the best recurring billing system owing to its flexibility, no-code infrastructure, and support for complex pricing models. It’s ideal for B2B SaaS companies seeking seamless integrations with existing tech stacks and end-to-end automation.

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2. What is the best software to remind you to send recurring invoices?

Zenskar is a top choice for automated recurring invoice reminders, offering customizable email templates and follow-ups. It automates dunning and integrates with all the popular payment gateways, efficiently managing recurring billing workflows.